![]() Your Project List contains all these “stakes in the ground,” so you can focus on only the next action. That way, we’re forcing ourselves to put a “stake in the ground” to remember to review our progress regularly. Instead of tracking these steps in our heads, we want to track them in an external tool. This definition forces us to acknowledge that even the seemingly simplest outcomes-like “buy headphones” or “prepare a presentation”-require numerous steps. We use the word “project” to refer to a lot of different things, from a multi-billion dollar construction project to a bathroom remodel.īut GTD asks us to adopt a much smaller definition for what qualifies as a Project: “ any outcome you’re committed to completing that requires more than one action step.” Understand the GTD definition of a “Project” Yet they also tell you they have too much on their plate, and “don’t have the bandwidth.” Without a comprehensive Project List, you can never know how much capacity you really have. Most people couldn’t give you a full inventory of their projects if their life depended on it. The Project List Mindsweep is extremely valuable for anyone, whether you’ve never heard of GTD or have been a dedicated practitioner for years. How to use Evernote templates » The Project List Mindsweep ![]() Add these four templates to your Evernote account so you can follow along with your own projects: I’d like to guide you through the Project List Mindsweep in this article. The energy unleashed by this capture exercise gives you the motivation to think through the four subsequent steps of clarifying, organizing, reflecting, and executing on your new workflow. It all starts with determining, clearly and visibly, the current state of your commitments. This exercise is the first step in gaining a sense of relaxed control over your workload. It is a guided, step-by-step exercise to reveal just how many projects you’ve committed to in your work and life. The best introduction to what these five steps look like in practice is the Project List Mindsweep. EXECUTE on your actions by making intuitive decisions about what to do next, trusting your system to not let anything fall through the cracks.REFLECT on your list on a weekly basis to make sure it’s clear, current, and complete.ORGANIZE reminders of these actions in a Project List. ![]()
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